PACSCL Managing Director
Location: Library Company of Philadelphia, 1314 Locust Street, Philadelphia, PA 19107
Reports To: PACSCL Board of Directors through the Board Chair, with administrative oversight by the Library Company of Philadelphia’s Edwin Wolf 2nd Director.
Job Type: Full-Time (35 hours)
Close: Sunday, March 29, 2020
Philadelphia Area Consortium of Special Collections Libraries (PACSCL) seeks a Managing Director to support its membership and operations. While reporting to the PACSCL Board of Directors, the Managing Director will be based at the Library Company of Philadelphia, who will serve as the employer and provider of benefits.
Established in 1985, the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) is a nonprofit organization dedicated to supporting its forty (40) library and archive members so they can collect, care for, and share with a world-wide audience, collections that comprise an internationally important body of unique materials for students, scholars and lifelong learners at any level. To that end, PACSCL works with its diverse member institutions of special collections libraries and archives, promoting both a supportive special collections community and leveraging the power of collaborative work through grant-funded special projects. More information on PACSCL’s history and special projects can be found at http://pacscl.org/about.
With its long-term administrator retiring in Summer of 2020, PACSCL now seeks to hire the organization’s first full-time executive to provide continuity to PACSCL’s steady success and guide the organization to the next phase. The Managing Director will run the membership organization, coordinate grant-funded projects, and promote a special collections community. The new managing director will actively participate in PACSCL’s strategic planning process slated for 2020/2021 and lead the organization’s strategic agenda together with the Board of Directors. PACSCL is seeking a passionate professional who is ready to optimize the organization’s new administrative structure and build and spearhead the organization’s membership programs and manage external relations. The successful applicant will demonstrate an authentic commitment to libraries, special collections, and archives.
Essential Job Functions
- Work with the Treasurer and Finance Committee to oversee fiscal management of the organization
- Work with Principal Investigators and Fiscal Sponsors to manage grants and funded projects
- Work with the PACSCL Program & Member Engagement Committee to develop and maintain informal and formal professional development, training, and networking opportunities.
- Serve as a spokesperson for the regional special collections community.
- Work with the PACSCL Communications Committee to maintain social media platforms and draft newsletters for members and other stakeholders.
- Support and coordinate work of Board Officers and Board Committees.
- Travel regularly throughout the region to attend meetings at PACSCL member institutions. Occasional evening and weekend work is expected.
- Proven success in an administrative, programmatic or management role, in a nonprofit or public sector organization, incorporating operational, fundraising and external relations functions in which the applicant played a direct role in organizational growth. Minimum 3 years preferred.
- High-energy person with vision and the capacity to mobilize others towards a common goal. Ability to operationalize ideas is a must.
- Skilled in working in a collaborative manner to build relationships with multiple external stakeholders, including academic institutions and institutional funders. Ability to navigate complex relationships and lead various members toward a common vision is a must.
- Effective communicator to multiple and diverse internal and external audiences.
- Demonstrated ability in fund development, to include being the face of an organization in stewarding funder and donor relationships. Ability to oversee complex grant management and reporting is a must.
- Managerial expertise including budget management and working directly with a volunteer governing board to include board engagement and board education.
- Proven experience working with diverse populations, including experience in building bridges to develop relationships, trust and credibility.
This is a full-time (35 hour/week) exempt position. Some regional travel and occasional evening and weekend work is expected. Reports to the PACSCL Board of Directors through the Board Chair, with administrative oversight by the Library Company of Philadelphia’s Edwin Wolf 2nd Director.
Must be able to work at a computer/desk for extended periods of time. Job may entail exposure to fragile, rare historic materials and occasional exposure to high levels of various allergens that sometimes accompany them.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Library Company is an Equal Employment Opportunity Employer that is committed to building a culturally diverse staff and strongly encourages applications from diverse candidates.
Please follow these instructions in submitting your application. (1) Combine a letter of interest and resume into a single PDF document, with your surname as the filename, e.g. Surname.pdf (2) Attach the PDF to an email with the subject line “PACSCL Managing Director” and send to email@example.com.
Part-Time Marketing and Communications Coordinator
- Design and/or manage production of development related materials including the bi-annual newsletter, monthly e-newsletter, digital communications, the annual report, development campaign materials, special events and other projects as necessary, etc.
- Develop all content for social media posts for development related functions
- Manage blog post schedule, develop content as necessary and work with staff and/or fellows to ensure timely submission of blogs
- Develop written content for campaigns, annual fund, acknowledgement, and other development related outreach materials, etc.
- Maintain the marketing and communication calendar to ensure timely donor communications and outreach including monthly e-news, campaign notifications, etc.
- Maintain an archival history of all development and marketing related materials
- Compile necessary materials for grants and write narratives in collaboration with the Chief Development Officer
- Coordinate the social media working group, maintain the agency social media calendar, and represent development needs including all social media posts as necessary.
- Liaise with media, public relations consultants and manage advertising design and placements.
- Work with the Chief Development Officer to run and manage the marketing committee
Duties as Assigned
- Available to support the implementation of Development events and functions, as necessary
- Assist other staff with general office staffing and office duties, such as receiving visitors, answering phone calls, event management, filing, data entry, acknowledgements, etc.
- Bachelor’s degree in Communication Studies or Marketing, or related field. 2+ years’ experience in a membership or development role; or equivalent combination of education and experience
- Experience and proficiency with Microsoft Office Suite, Adobe Creative Suites (InDesign, Illustrator, etc.) and Constant Contact required; team attitude; willingness to work evening and weekend hours to accomplish projects; staff special events, etc.
- Knowledge of database software such as Salesforce preferred; high degree of organization and attentiveness to detail; excellent writing and communication skills; excellent customer service skills
- Ability to lift up to 25 lbs. of material
This is a part-time salaried position (approximately 25hrs/week for $20-25k annually). Please email your resume, cover letter, and references to firstname.lastname@example.org. Applications due by Monday, February 24.
The Development Associate supports all administrative tasks of the development office including data entry of donor gifts, maintenance of donor information, processing of acknowledgement letters, on-going filing and digitization of the donor files, coordination of in-house appeal mailings. They will also assist with the proofreading of all development, event and communications materials (both print and virtual). Support all fundraising events include Annual Dinner, Annual Lecture, and regular stewardship events. Duties will include set up, breakdown, event registration, etc. They will also track all electronic event records and event/donor software to capture all event and donor-related information for future prospecting/solicitations, including event attendance, seating and meal preferences, and auction item entry and packaging. They will support the development of prospect lists and wealth screening for corporate, foundation and individual constituents.
- Bachelor’s degree in Communication Studies, Nonprofit Management, or related field. 1-2 years’ experience in a membership or development role; or equivalent combination of education and experience
- Experience and proficiency with Microsoft Office Suite required and Constant Contact desireable; team attitude; willingness to work evening and weekend hours to accomplish projects; staff special events, etc.
- Experience with database software required (Salesforce preferred); high degree of organization and attentiveness to detail; excellent writing and communication skills; excellent customer service skills
- Ability to lift up to 25 lbs. of material